Apply for HR Assistant at UNHCR, the UN Refugee Agency. Kampala, Central Region, Uganda.


Target Start Date2023-02-06-08:00

Target End Date2023-06-30-07:00

Job Posting End DateFebruary 15, 2023

Standard Job Description

Human Resources Assistant

Standard Job Description

Human Resources Assistant Organizational Setting and Work Relationships Human Resources Assistant will function under the direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR-related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under the area of responsibility (AOR). All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR¿s core values of professionalism, integrity, and respect for diversity.


-Provide clerical support in the recruitment, assignment, reassignment, and separation of local general service staff. – Assist in processing local staff members¿ contracts, entitlements, and benefits in accordance with Staff Rules and established HR procedures.

-Provide advice to staff members on their rights, obligations, benefits, and entitlements according to the UN/UNHCR staff rules and regulations.

– Assist newly arrived international staff with administrative formalities related to their accreditations, and security/ground passes, and arrange travel and hotel reservations. Assist with the shipment of their personal effects in coordination with the logistics section.

-Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.

-Maintain personnel records in the office, including maintenance of attendance, overtime, and leave records. – Initiate calculations for payments related to personnel issues such as the settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, and shipment costs.

-Initiate routine correspondence on HR matters for the authorizing officer¿s approval.

-Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G4 – 1-year relevant experience with a High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not specified.

Certificates and/or Licenses Not specified. Relevant Job Experience Essential Not specified. Desirable Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to the provision of support services in an international organization. High IT affinity and working experience in ERP systems.

Functional Skills UN-UN/UNHCR Administrative Rules, Regulations, and Procedures IT-Computer Literacy IT-Enterprise Resource Planning (ERP) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, supporting ongoing dialogue on these matters, and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting, and selection of candidates.

Desired Candidate ProfileAs per standard JD

Functional ClearanceThis position doesn’t require a functional clearance

Required languages (expected Overall ability is at least B2 level)


Desired languages


Additional Qualifications

SkillsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and Procedures


Apply here! not later than February 15, 2023.

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